Every business has a need to keep their internal data secured, something that could be troublesome when you work with a third-party vendor. They may need access to certain information, but since you can’t control them from afar, they could provide a risk to your data being exposed. Understanding that you need security risk management is the first step to securing your data but you also want to be assured that you’ve hired the right company. Here are four tips to ensure you’ve found the right supplier for security risk management.
Complete Regular Assessments
The management of your secure data should be a continual process that is completed regularly and is updated when the need arises to make changes due to technological advancements. Each security assessment should be able to tell you the chance and impact of any risk to your electronic protected health information, commonly referred to as ePHI. They should also have policies for protecting all of your data and provide written documentation of any tasks completed to ensure that protection.
Provide Written Security Policies and Procedures
While the company you hire to manage your data should have security policies and procedures in place, they should also have that information written. This documentation should tell you what needs to be done in order to produce the results desired. By reviewing these steps and tasks, you’ll be able to ensure that the company is doing everything necessary to protect your data and provide assurance that the person on site understands what must be done.
Data Encryption During Transit
Encrypting data is a process in which the secured data is made unreadable unless the reader has a key or password to unlock the data. This should be completed on any device that has important data on it, such as laptops, external hard drives, and application databases, while they are in transit. When you speak with the company managing your data security, they should be able to provide details about specific scenarios they may run into and have keys that are well-protected.
Disaster Recovery Program
The HIPPA Security Rule is designed to protect any systems that store your ePHI. The rule states that the security management team must have a program in place to protect the information should a natural disaster occur, such as a fire or flood. The company should be able to provide information regarding their policies and procedures in the event that something like this occurs, as well as what their plan is for restoring your ePHI.
When dealing with third-party vendors that require sensitive information, a security risk management company will help ensure the safety of your data. These four tips will ensure that you find the right supplier of security risk management to protect your business.